The Wedding Day Schedule

Your wedding day schedule is critical for making sure that everything is organized and that all key players know exactly where they should be, when they should be there, and what they should be doing. Here are a few tips for you wedding day schedule:

1. Start preparing it right away. Set aside some time every week or every few weeks to update your wedding schedule. Be sure to include the times your contracted vendors have agreed to make deliveries and so forth. As you add more vendors and more details to your schedule you will be able to readily pick up on any discrepancies or logistical issues which you can sort out sooner rather than later. Also, filling your schedule out over time will help to ensure that nothing is left out (and that you're not scrambling through notes and paperwork at the last minute).

2. Give your schedule out to all the key players at least one week prior to the date. The key players include all the vendors that will be present on the wedding day (such as your photographer, your DJ, your musicians, and your officiant) as well as your wedding party, parents, and your MC.

It isn't necessary to give the FULL itinerary to everyone; you can customize schedules so that everyone has a timeline that is relevant to them and their duties for the day.

3. Review the schedule with those whom you give it to. Don't assume that people will take as much time and care in going through your schedule as you will. Take the time to review and confirm the details contained in your schedule with each person you give it to. This is especially useful because others may be able to pick out logistical issues that you may not have noticed.

4. Don't expect everything to run perfectly. A good schedule will set out a very solid guideline for the day. However, things almost always pop up that will throw your schedule off at least a little. Try to roll with the punches throughout the day and catch up when you can.

Better yet, let your wedding planner take care of the scheduling details so that you can focus on soaking up the day.

Happy Planning!

Sophie
Coverall Event Coordination