New Service! Production Schedule Creation

We've been working on our Information Package for 2010 for a few months now. We've made a few minor adjustments to the package; but today I wanted to let you know about one of the bigger changes we've made.


Starting in 2010 we will be offering a new wedding planning service: Production Schedule Creation. The service is designed for the couple who really need the professional touch of a Wedding Planner on the wedding day but can't afford to hire one, or perhaps, can't justify the cost because they have so many reliable volunteers who are willing to lend a hand on the wedding day.


With this package I will personally create a wedding day production schedule that you can use to manage the flow of your day by delegating tasks to the family and friends you have at your disposal.


This service is not the same as hiring a planner, of course, as the production schedule does not account for unexpected delays or any of the other little things that always seem to pop up over the course of the day. However, it's better than worrying about whether or not someone thought to grab the programs while you're getting your hair done.



Here's an overview of the service:

PRODUCTION SCHEDULE CREATION

Initial Telephone Discussion: This meeting is held to help determine your needs and to discuss your initial thoughts on the flow of the day.

Wedding Details Form: Following our initial discussion you will be sent a Wedding Details Form to complete. Once we’ve received the completed form we will complete a draft production schedule which will be sent to you to use as a guideline during the planning meeting. When compiling the schedule we take into account driving times, persons available, tasks to be completed, and any potential scheduling conflicts or “dead times” that have to be addressed.

Telephone Planning Meeting: During the planning meeting we review all of the details for the day as well as all the persons tasked with each item. We use this meeting to address any issues and to ensure that everything is clear and flows as it should.

Final Schedules: Once complete, will provide you with a copy of the final schedule. We will also provide six personalized schedules; one for each of the wedding party, the MC, the DJ, the Photographer, the Officiant, and the Caterer. You can then send these schedules to everyone involved. We recommend sending the final schedule out to your key players no later than one full week prior to the wedding day.

Schedule Review for Rehearsal: If your Officiant will not be attending the wedding rehearsal we will set up a time to review the ceremony schedule with the person to whom you have delegated with this task.



For more information on this service please contact me at info@coverallevents.com.



Happy Planning!



Sophie
Coverall Event Coordination